Senior Executive, Biz Operations and Admin | Up $6000 | 8 Months

Duration: April 2026 to November 2026 (8 months maternity cover)

Working Hours: Monday to Friday, 8.45am - 6pm

Working Location: Raffles Place

Responsibilities:

• Liaise between HQ departments (AP, IS, HR, Admin, CSS, CCD, BSM/Marketing) and local teams to align operations, project updates, and business processes.

• Manage internal and external enquiries, direct them to relevant stakeholders, and ensure timely follow-ups.

• Coordinate cross-functional tasks and reporting to support project and operational effectiveness.

• Lead the planning, drafting, and publishing of content.

• Collaborate with Marketing, and vendors for content creation, performance analytics, and recommend improvements.

• Take initiative in drafting, reviewing, and implementing corporate identity and branding materials to strengthen brand consistency across all local platforms.

• Consolidate and submit routine reports (e.g. risks, fraud, compliance) to HQ on time.

• Coordinate and ensure accurate documentation and filings with authorities across over 50 entities.

• Oversee AML-CFT and ABAC eLearning enrolment and completion tracking for local teams.

• Take charge of annual budget preparation.

• Monitor and track departmental expenses.

• Review and process operational and administrative memos, approvals, and support documentation.

• Oversee business travel, meeting logistics, and daily administrative functions.

• Maintain up-to-date and organised records of correspondence, contracts, and official documents.

• Coordinate with vendors for digital content, technical support, and service delivery related to Company China's online platforms.

• Lead the facilitation of annual contract renewals and negotiate favourable terms to optimise cost and service.

Requirements:

• Degree in any discipline with minimum of 3 years of relevant work experience

• Knowledge in MS Office

• Excellent communication, coordination, and facilitation

• Meticulous, resourceful, and creative in problem-solving

• Able to multi-task and manage priorities in a fast-paced, high-pressure environment

We regret to inform that only shortlisted candidates will be notified.

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