Finance & Human Resources Executive

About KenShop

KenShop designs, manufactures, distributes, and retails unique and exclusive merchandise inspired by Singapore. Our products are available at our Chinatown Point flagship store, vending machines, speciality hobby stores and retail chains located island-wide.

Role Summary

Reporting to the Director, KenShop is seeking an experienced and dependable Finance & Human Resources Executive to manage the company’s day-to-day financial and HR operations. The successful candidate will ensure accurate financial reporting, effective cash-flow management, timely payroll administration, legal and regulatory compliance, and consistent support throughout the employee lifecycle.

This position is suited to a hands-on professional who can work independently, maintain strict confidentiality, and support management with reliable financial and workforce information.

Key Responsibilities
Finance and Accounting

· Maintain complete and accurate accounting records, including accounts payable, accounts receivable and general ledger entries.
· Prepare monthly management accounts, financial reports, budgets and cash-flow forecasts.
· Prepare daily reconciliation reports of multiple sales channels from vending machines, retail shop and e-commerce against electronic payment systems records and bank receipts.
· Support month-end and year-end closing activities.
· Perform bank, supplier, customer and ledger reconciliations.
· Process supplier invoices, customer payments, staff claims and other financial transactions.
· Monitor outstanding receivables and follow up on overdue payments.
· Manage payment schedules and ensure suppliers and statutory obligations are paid on time.
· Support inventory costing, stock reconciliation and margin analysis.
· Coordinate annual audits and liaise with auditors, banks, tax agents and government authorities.
· Prepare and submit applicable tax (quarterly GST, annual income) and statutory filings accurately and on schedule.
· Strengthen internal controls and recommend improvements to financial processes.
· Provide management with financial analysis and reports to support business decisions.

Human Resources

· Manage recruitment activities, including job postings, candidate screening, interview coordination and employment offers.
· Handle employee onboarding, confirmation, transfers, promotions and offboarding.
· Maintain accurate and confidential personnel files, leave records and attendance information.
· Prepare monthly payroll and administer employee benefits, claims and statutory contributions.
· Prepare employment contracts, HR letters, policies and other employee documentation.
· Submit and monitor work pass applications and claims for government paid leave.
· Respond to employee queries and support the resolution of workplace concerns.
· Coordinate performance reviews, staff training and employee engagement activities.
· Assist management with manpower planning, compensation reviews and disciplinary matters.
· Ensure HR practices comply with applicable employment laws and company policies.
· Monitor HR metrics and prepare regular reports for management.

Administration and Compliance

· Maintain organised financial, payroll, personnel and corporate records.
· Coordinate with external vendors and professional service providers.
· Carry out other finance, HR and administrative duties assigned by management.

Requirements

· Diploma or bachelor’s degree in Accounting, Finance, Human Resource Management, Business Administration or a related discipline.
· At least three years of relevant experience covering both finance and human resources with practical experience in bookkeeping, financial reporting, payroll and HR administration.
· Sound understanding of accounting principles, employment requirements and statutory compliance.
· Proficiency in Microsoft Excel, Quick Books and Info-Tech HRMS
· Strong numerical, analytical and problem-solving abilities.
· Excellent organisation and time-management skills, with close attention to detail.
· Good written and verbal communication skills.
· Ability to manage multiple priorities and work with minimal supervision.
· High level of integrity, professionalism and discretion when handling confidential information.