Executive Assistant

Job Title

Executive Assistant (EA) to CEO

We are looking for a highly organised, proactive Executive Assistant to support the CEO in managing day-to-day operations, communications, scheduling, and administrative coordination across the business.

This role goes beyond traditional secretarial work. You will act as a trusted right-hand support, helping the CEO stay focused on strategic, revenue-generating, and partnership activities while ensuring operational matters are handled efficiently.

• Manage the CEO’s calendar, appointments, meetings, and reminders


• Coordinate meetings with clinics, suppliers, partners, landlords, and internal teams


• Prepare meeting agendas, notes, and follow-ups


• Handle confidential documents and sensitive information professionally

• Track action items from meetings and ensure timely follow-up


• Liaise with internal staff, freelancers, suppliers, and service providers


• Assist with basic document preparation (quotations, simple proposals, letters, forms)


• Coordinate approvals, signatures, and submissions

• Assist with coordination of retail store matters (staff schedules, vendors, utilities, ad-hoc issues)


• Support inventory, logistics, or supplier communications when needed


• Help organise product launches, promotions, or events (online & offline)

• Assist with simple content coordination for Shopee, Lazada, website, or Google Business


• Coordinate with designers, marketers, or livestream teams


• Track deadlines and deliverables (not required to create content)

• Manage work-related travel arrangements, scheduling, and documentation


• Act as a gatekeeper to prioritise CEO’s time and communications

• Diploma or Degree in Business Administration, Management, or related fields


• At least 1–3 years of experience as an Executive Assistant, Personal Assistant, or Operations/Admin role


• Strong organisational and multitasking skills


• Excellent written and verbal communication skills


• Comfortable using Google Workspace (Docs, Sheets, Calendar), WhatsApp, email


• High level of discretion, reliability, and professionalism

• Experience supporting a founder, SME, or fast-growing business


• Exposure to retail, healthcare, or e-commerce environments


• Basic understanding of invoices, quotations, or simple accounting workflows

• 
  Proactive – you anticipate issues and act before being asked


• 
  Detail-oriented – you catch mistakes and ensure things are done properly


• 
  Resourceful – you can figure things out and solve problems independently


• 
  Calm under pressure – able to handle multiple tasks without panic


• 
  Trustworthy – handles confidential information with care

• Fast-moving SME environment


• Direct interaction with the CEO


• Exposure to business strategy, operations, and growth initiatives


• Opportunity to grow into a Senior EA / Operations Coordinator role over time

• 
  Location: Singapore


• 
  Employment Type: Full-time, Contract


• 
  Working Hours: Office hours with flexibility based on business needs

• Be part of a growing, mission-driven healthcare brand


• Work closely with the founder and gain real business exposure


• Meaningful work that directly supports business growth and customer impact